Student Workbook

How to organize an event? This guide contains best practices in organizing valuable working life and professional growth events and activities for students and university staff.

As constantly organizing Y-kampus events, we collected the valuable steps for you to follow to organize your own.

Following the guidelines given in the guide you will be able to

  • attain top notch knowledge from your specific professional field of interest
  • learn how to value your own knowledge and skills
  • create meaningful connections to working life as well as job opportunities
  • meet awesome students from different study fields


Always start with why. Would you like to work the most time of your life in something meaningful? Do you want to help people to achieve the same goal? It is possible.

The future working life skills include people management, creativity, coordinating with others, complex problem solving, service negotiation and so on. We will learn those skills by putting them in test and that we can easily do by organizing events.

We believe that growing new leaders and creating events are a great way to plant the seed of wider thoughts. Events are a gathering where people form long lasting friendships and meaningful partnerships. Your event can change people’s lives.


Making a change in people does happen in small steps. You will inspire them to dream more, challenge their way of thinking by colliding them with different people and empowering their ideas and actions with resources and networks.


  • Create inspiring events, speeches, workshops, excursions.
  • Connect different organizations together to make interaction.
  • Allocate resources to great ideas.
  • Lead the projects by giving the power to others.
  • Be the one who has time to listen and help.


Fundamental steps of planning an event


1. Define your vision and the event goals – Why, how and what do you hope to achieve?

2. Who is this event for – who do you want to reach?

3. Who do you need – compose the organizing team

4. Event budgeting

5. Set a date and venue


6. Define event content and program


7. Finding partnerships and sponsors

8. Brand your event and create a promotion plan


9. Production schedule – who does what and when?

10. After the event – wrap up


Download the pdf version here:



This guide was build by us to you. Credits to at least Santeri Tuovila, Aino Siiroinen, Veera Reko, Noora Saros, Maria Ruokonen, Lauha Peltonen and Anna-Elina Pekonen. Thanks for reading, hope we we’re of help to you.